Corporate Roadshow Transportation in the Bay Area

Roadshow transportation in the Bay Area works best as one plan: an hourly car or van that waits at each meeting, flight-tracked airport legs, and one coordinator who holds the schedule. Send dispatch the meeting addresses and times, the team size and the flights, and we build the day around them.

Cornell Law School's Legal Information Institute defines roadshows as presentations by the management of a company conducting a public offering, made to market its securities. Management explains the offering to potential investors, may discuss the business and gives investors the chance to ask questions.

The same source notes that roadshows can be phone presentations or face-to-face meetings, and that many have moved to video since the Covid-19 pandemic. When a roadshow runs in person, the team moves between investor offices on a tight schedule. The planning below also suits other days of back-to-back meetings with investors, a board or clients.

Multi-city roadshows, conference days and group travel are a core part of what we do. A roadshow day starts with the itinerary. Send dispatch:

• Each meeting address and time, in order
• The size of the team, and who joins or leaves at which stop
• Flight numbers for arrivals and departures
• The hotels or offices where the day starts, if people start from more than one place
• A phone number for the person who runs the schedule on the day

For group and large-vehicle bookings, our reservation terms ask for the final itinerary at least 5 business days before service.

Our group transportation service comes with one dedicated transportation coordinator, custom routes and pickup schedules, and multiple pickup and drop-off points. You deal with one person, and that person knows the whole day.

An hourly reservation suits most roadshow days. The car and chauffeur stay with you for the hours you reserved and wait at each meeting, so the team walks out of one office and gets straight back in. You can add stops or change their order during the day.

A Bay Area roadshow can include places like these:

• The Financial District in San Francisco
• Sand Hill Road in Menlo Park, which the City of Menlo Park calls one of the world's leading centers of venture capital
• Palo Alto
• San Jose

Between the city and the South Bay, the main north-south routes are US 101 and I-280. Travel time depends on traffic, so we suggest leaving a margin between meetings in different cities.

Choose the vehicle by team size:

• One or two people: Luxury Sedan or First Class, 2 passengers and 2 bags
• Up to five: Luxury SUV (Cadillac Escalade ESV or similar), 5 passengers and 5 bags
• A larger team: the Luxury Sprinter, 13 passengers in individual captain chairs and 13 bags, so the whole team rides together and can talk through the next meeting on the way

For a bigger delegation, we recommend a combination of vehicles for your group size.

If your roadshow begins or ends at SFO, OAK or SJC, we track flights live on airport reservations, so if a flight lands early, lands late or is diverted, the pickup time moves with it. If team members arrive on different flights, each arrival can have its own pickup.

On arrival, the chauffeur parks and meets the passenger inside the terminal, at baggage claim or in the arrivals hall, with a name board. Airport arrivals include up to 45 minutes of complimentary wait, counted from when the flight actually lands. For departures, we build in the buffer to get you to the gate unhurried.

Meetings run long and slots move. Call your coordinator or dispatch, which runs 24/7, and we adjust pickup times and the route.

Changes on the day are subject to vehicle and chauffeur availability, and they can change the final charge. Our reservation terms list what can be billed after the trip, including extra waiting time, extra stops, route changes, and extra time or mileage. Waiting past the grace period is billed at $2 per minute for a sedan or SUV and $3.50 per minute for a Sprinter, van, mini coach or coach. The quote is flat for the day as booked, and changes to the day can change the price.

Plan cancellations around these windows from our reservation terms:

• Sedan and SUV: full refund if cancelled at least 24 hours before the scheduled pickup
• Sprinter, van, mini coach and coach: full refund if cancelled at least 1 week before the service date

Cancellations inside those windows may be charged the full fare. If a roadshow date is still moving, tell dispatch when you book.

Send dispatch the itinerary, team size and flights, and we will confirm the vehicles and a flat, all-inclusive quote, usually within the hour, any hour. For a single executive with a full day of meetings, see our guide to booking an hourly chauffeur in Silicon Valley.

Reserve online, or call (888) 491-3088.